Delgado recognizes that class attendance and participation plays an important role in a student’s ability to achieve his/her educational goals. Students are responsible for all course content and are responsible for understanding course-specific attendance policies and should plan accordingly as listed in the course syllabi. Class attendance is an obligation as well as a privilege. All students are expected to attend (or interact online, if applicable) regularly and punctually all classes in which they are enrolled. Failure to do so may lead to a lower or failing grade in a course and an outstanding financial obligation.
Delgado Community College is non-attendance* taking institution for the purposes of Return of Title IV Funds regulations; however, faculty members are required to state and to explain in the course’s syllabus if there are any expectations concerning class attendance (or online participation, if applicable) and absences. It is also the instructor’s prerogative to define “excused” and “unexcused” absences. [*Exceptions: (1) Any program that is required by an external agency to have attendance taken; and (2) all online courses are required to have attendance taken, with a minimal participation requirement of two online assignments or activities (may include tests, quizzes, assessments) submitted by the student each week throughout the semester.]
By the official 14th class day (7th class day for summer session or atypical sessions), all instructors are required to drop any student who has never attended the class or participated in an online course. This ensures the College reports the student as non-attending and federal financial aid will not be disbursed. The disbursement of federal financial aid funds creates an institutional responsibility to collect the unauthorized funds from the student.
By midterm, instructors are required to assign an FN grade to each student for whom the instructor identifies as not meeting the requirements for sufficient participation at midterm to be successful in the course. The FN does not mean an earned failure grade; the FN means the instructor is unable to determine an earned grade.
- If a student receives FNs in ALL enrolled classes at midterm, the student will be unofficially withdrawn from the College by the College Registrar. Students who are unofficially withdrawn from the College due to ALL FNs at midterm may request reinstatement through the College’s Reinstatement Procedures.
- If a student does NOT receive ALL FNs at midterm, he or she remains enrolled in the classes (not dropped), but each FN received designates the student as no longer actively participating in the class. A student with an FN in a class at midterm (not dropped) may return to the class; however, the instructor is not required to provide makeup provisions for missed coursework.
At final grading, instructors may choose to issue an FN as a final grade to a student for whom the instructor (1) identifies as not meeting the requirements for sufficient participation since midterm to be successful in the course and (2) is unable to assign an earned grade.
Changes To Class Schedule
Requests by students for addition of courses cannot be accepted by the Office of the Registrar after the end of late registration. Generally, students may not change sections after the end of late registration. When the student can verify that his or her hours of employment have been changed, the student may change from day to night or night to day sections of courses if such sections are available and the involved instructors agree to the change.
Dropping Classes/Withdrawing From College
A student is responsible for dropping classes or withdrawing from College if he/she is unable to complete the course(s). Failure to officially drop a course or withdraw from the College may result in the student receiving an “F” in the course.
A student may drop a class in the Registrar’s Office (City Park Campus), Student Records Office (Charity School of Nursing Campus), Registrar’s Office (West Bank Campus), Registrar’s Office (Sidney Collier Site), or on the Delgado web site until the final date for dropping. (See the Academic Calendar for specific dates for each semester.) Dropping all courses is the same as withdrawing from the College.
To withdraw from the College, a student may withdraw all the courses online or visit the nearest Registrar’s Office to complete the official Withdrawal Form. The form and instructions for proceeding are available at the Registrar’s Office (City Park Campus), Student Records Office (Charity School of Nursing Campus), Registrar’s Office (Sidney Collier Site), or the Registrar’s Office (West Bank Campus). Withdrawal is effective on the date the completed form is submitted to the Registrar’s Office or the date when the last enrolled course is dropped online. The final date for dropping a class or withdrawing from the College is in the academic calendar for the semester.
In accordance with the College’s attendance policy, if a student receives FNs in ALL enrolled classes at midterm, the student will be unofficially withdrawn from the College by the College Registrar. Students who are unofficially withdrawn from the College due to ALL FNs at midterm may request reinstatement through the College’s Reinstatement Procedures.
Students who have been dropped from courses for non-attendance by the 14th class day (7th class day for summer session or atypical sessions), who have dropped courses themselves, or who have been unofficially withdrawn from the College due to receiving FNs in all enrolled courses at midterm may request reinstatement. If the reinstatement is approved by the instructor and the division dean, the student may process the paperwork in the Office of the Registrar. The approved paperwork must be received by the Registrar’s Office by the deadline listed in the Academic Calendar.
A student who wants to enroll in a college credit course for personal enrichment and who does not want to earn college credit may elect to audit the course. The decision should be made at the time of registration. Changes from audit to credit or from credit to audit must be made by the official end of Late Registration as listed in the college calendar. A student may audit no more than nine credit hours in any semester.
An auditor will not receive college credit, nor will he or she be permitted to obtain credit for the audited course through a credit examination or any other form of non-traditional credit. However, a course previously audited may be taken for credit by enrolling in the course.
Students who wish to audit courses must follow the same enrollment procedures as credit students. Audited courses are not included in determining a student’s full-time enrollment status (for insurance or other purposes).
Change Of Major
A degree-seeking student may transfer from one degree or certificate program to another. A non-degree-seeking student may declare a major after meeting the enrollment requirements for a degree-seeking student. A student wishing to change his or her major may do so in the Registrar’s Office. However, prior to changing majors students are advised to contact the Office of Student Financial Assistance to determine the impact of the new major on their financial aid eligibility. To fulfill graduation requirements, students who change majors have the option of utilizing the College Catalog in effect at the time they change their majors or the College Catalog in effect during the semester in which graduation requirements are completed.
Change Of Catalog
Generally, Delgado students fulfill their graduation requirements utilizing either the (1) Entry College Catalog–the catalog in effect during the first semester of a student’s latest unbroken enrollment period; or (2) Exit College Catalog–the catalog in effect during the semester in which a student intends to complete graduation requirements. Failure to attend a summer session does not constitute a break in enrollment.
For a student who changes majors, the entry College Catalog becomes the catalog in effect the semester in which the student changed to the current major during the student’s latest unbroken enrollment period. The student who changes majors has the option of utilizing the new entry College Catalog or the exit College Catalog. However, to fulfill graduation requirements, students have the option to request a change to any catalog that was in effect during his/her enrollment for up to five years prior to graduation, providing the degree, certificate, or technical diploma program has not been terminated and all remaining courses are still offered at the College. If a student requests a change in College Catalog under which the student may fulfill graduation requirements, the student must meet the requirements and follow the procedures outlined below:
Requirements for a Catalog Change
A change of College Catalog must be approved by the student’s advisor and division dean. The Vice Chancellor for Academic Affairs must also approve requests to use catalogs over five years old where there has been a break in enrollment.
Procedures to Change Catalog
If a student wishes to request a change of College Catalog for graduation requirements, the student must complete a Request for Change of College Catalog for Degree or Certificate Requirements Form, Form 1413/002. This form must be signed by the student’s advisor and division dean. The signature of the Vice Chancellor for Academic Affairs is required for requests to use a catalog over five years old where there has been a break in enrollment.
Courses In Sequence
A student may not register for any lower-level course in a sequence after having received a passing grade in the higher-level course in the sequence. In this context, the higher-level course must contain material similar to, but at a more advanced level, than that of the lower-level course. Such courses include but are not limited to: accounting, algebra, biology, calculus, chemistry, computer languages, design, drafting, drawing, English, foreign languages, keyboarding, music, painting, physics, and sculpture. Such courses must be identified by the fact that the lower-level course serves as a prerequisite to the higher-level course. Students may repeat BIOL 251-253 after having completed or while enrolled in BIOL 252-254 because of the non-sequential content of these two pairs of courses.
< BACK TO ACADEMIC POLICIES AND PROCEDURES