May 20, 2024  
2017 Fall Student Handbook 
    
2017 Fall Student Handbook [ARCHIVED PUBLICATION]

Dropping Courses or Withdrawing from the College


Each student is responsible for dropping classes or withdrawing from College if he/she is unable to complete the course(s). Failure to do so may lead to a lower or failing grade in a course and an outstanding financial obligation. Students may drop classes or withdraw from College in accordance with the Dropping Classes/Withdrawing from College procedures outlined in the current College Catalog.  In addition, students may request reinstatement into a dropped class through the Reinstatement Procedures as outlined in the current College Catalog.

Delgado is a non-attendance* taking institution for the purposes of Return of Title IV Funds regulations (*with the exception of online courses and programs that are required by an external agency to have attendance taken).  See the current College Catalog  sections on Return of Title IV Funds and Attendance.

Students are responsible for all course content and are responsible for understanding course-specific attendance policies and should plan accordingly as listed in the course syllabi. Failure to do so may lead to a lower or failing grade in a course and an outstanding financial obligation.

A student is responsible for dropping classes or withdrawing from College if he/she is unable to complete the course(s). Failure to officially drop a course or withdraw from the College may result in the student receiving an “F” in the course. Instructors will continue to be required to drop a student for “non-attendance” prior to 14th class day, but after the 14th day, students must drop classes/withdraw from College themselves. 

After the 14th day, instructors cannot drop students; however, by midterm, instructors are required to assign an FN grade to each student for whom the instructor identifies as not meeting the requirements for sufficient participation at midterm to be successful in the course. If a student receives FNs in ALL enrolled classes at midterm, the student will be unofficially withdrawn from the College by the College Registrar. Students who are unofficially withdrawn from the College due to ALL FNs at midterm may request reinstatement. To request reinstatement into a dropped class, a student must continue to follow the same reinstatement procedures in the catalog (approval of instructor and dean). 

Sometimes, things happen that may prevent a student from completing a semester after classes start. It is our hope at Delgado Community College that you enjoy a full growth experience during the approaching school year. In light of the possibility that an emergency may prevent you from completing your intended studies, you need to be aware of the financial impact a withdrawal from Delgado can cause.

The Title IV financial aid you could receive from the federal government–Pell, ACG, or SEOG Grants, Subsidized Stafford Loan, Unsubsidized Stafford Loan, or a Parent Plus Loan–is for your use while you are a student. If you received federal student aid from any of the above programs, and you withdraw from school, some of that money might have to be given back to the source by you or by Delgado Community College. Even if you don’t finish your course work, you’ll have to repay the loan funds you received, minus any student loan funds your school has returned to your lender. This process is referred to as the Return of Title IV.

Dropping All Classes - To avoid financial penalties and aid adjustments, make sure you drop all classes prior to the beginning of the semester. If you drop all classes prior to the start of the semester, you will not be considered a student for that semester and, thus, not entitled to receive any form of financial aid. Your aid will be cancelled and returned to the appropriate program(s). If you drop all your classes close to the beginning of the semester, and you have already received financial aid, you will be required to repay the entire amount of aid disbursed to you. Once the semester starts on the first day, you have begun to earn aid and a Return of Title IV Aid calculation must be completed.

Failing ALL Classes - If you fail all of your classes in a semester, you may be subject to a Return of Title IV Aid calculation. If you have “earned” at least one of your “F”s (i.e., attended class for at least one course until the end of the term and received an F for poor performance), then no calculation is required. However, if you received all Fs because you stopped attending or never attended courses prior to the 60% point in the semester, then a Return of Title IV Aid calculation is required. This is considered an unofficial withdrawal and the 50% point of the semester will be used as the withdrawal date. An account balance will be created if the calculation results in the return of financial aid.

If you withdraw or stop attending classes before the 60% point of a semester, you will have to repay a portion of the aid you received, if it was not earned. Therefore, if you completely withdraw after 30% of the semester has passed, you will owe 70% of the original tuition charges back to the government immediately. This payment can be made to the Bursar’s Office within 45 days of notification from the financial aid office.

Here’s an example for the Fall Semester: Your classes started on August 16th for the Fall Semester, and you were awarded the following financial aid: $2,907.50 Pell Grant, and $1,750 Stafford Loan. The total aid received is $4,657.50. If your tuition and fees were $1,500, the remaining $3,157.50 is monies you received directly for other educational expenses. The chart below shows your payback would be due from Pell Grant funds based upon the withdrawal dates.

The following chart is an example for the Fall Semester:

Date of Withdrawal

% of Term Completed

Total Payback Due Estimated

September 5, 2017

20

$1,170

September 19, 2017

32

$990

October 3, 2017

44

$900

October 10, 2017

50

$750

October 22, 2017

60

$600

*Loans are repaid to lender according to the terms of the signed master promissory note.

The decision to withdraw from the College is often difficult; however, it is important you understand all your options before completely withdrawing. Therefore, you are encouraged to consult with your academic and financial aid advisors before making this decision. If the decision is made to withdraw from school please visit www.studentloans.gov and complete EXIT COUNSELING.

Tuition Adjustment Information Prior to the 14th Day (before Census) 

A tuition adjustment is an adjustment in the amount of tuition owed by a student to Delgado Community College.  This will take place if a student elects to withdraw before the official 14th class day

Tuition Adjustment Schedule

Adjustments to tuition will be made according to the below schedule regardless of the date of your registration (or late registration). Students who register after the 100 percent tuition adjustment period ends and then drop a course or withdraw will receive a tuition adjustment in accordance with the dates on which they dropped.  Registration Fees are Non-Refundable after the 100% Adjustment Period.  There are no tuition adjustments made after the 14th class day.  Students will owe Delgado Community College the full amount of tuition and fees applied to the students’ accounts.

FALL 2017 - TUITION ADJUSTMENT SCHEDULE   

Fall 2017

100% Tuition Adjustment

50% Tuition Adjustment

No Tuition Adjustment

Fall 2017 Regular Semester

Through August 22

August 23 - 28

After August 28

Fall 2017
Minisession 1 

Through August 16

August 17 - 19

After August 19

Fall 2017
Minisession 2 and 
Second Start Session 

Through October 7

September 15 - 18

After September 18

Fall 2017
12-Week Session
Through September 14 September 15 - 18 After September 18

If you paid out-of-pocket for classes and you are due money from dropping or withdrawing, a credit balance (negative balance) will appear within 24 - 48 hours. All refunds will begin processing after the official 14th class day.

Received Financial Aid?

Students are responsible for all course content and are responsible for understanding course-specific attendance policies and should plan accordingly as listed in the course syllabi. Failure to do so may lead to a lower or failing grade in a course and an outstanding financial obligation.

  • A student is responsible for dropping classes or withdrawing from College if he/she is unable to complete the course(s). Failure to officially drop a course or withdraw from College may result in the student receiving an “F” in the course.
  • A student must not assume that a faculty member will drop them from class. 
  • There no longer will be a procedure allowing instructor drops due to excessive absences, (meaning faculty cannot drop students after 14th /7th class day.)
  • To withdraw from the College, a student must complete the official Withdrawal Form. The form and instructions for proceeding are available at the Office of Advising and Testing (OAT-City Park Campus,) Student Records Office (Charity School of Nursing Campus,) Delgado Northshore-Slidell, or the Admissions/Registrar’s Office (West Bank Campus). The Librarian, the Bursar, and Financial Assistance Officer must sign the completed form before it is submitted to the Registrar’s Office on the student’s respective campus. Withdrawal is effective on the date the completed form is submitted to the Registrar’s Office. The final date for dropping a class or withdrawing from the College is in the academic calendar for that semester.
  • If you withdraw from classes, all aid will be removed until attendance is verified. After attendance is verified, aid will be awarded based on the Federal Financial Assistance Refund / Repayment information below.
  • If you drop one or more classes, your financial aid will be recalculated. 
  • You must be enrolled in and complete six or more credit hours to keep loan funds.
  • If you receive federal financial aid and are withdrawing from Delgado Community College, please see the Federal Financial Assistance Refund/Repayment information below.

Federal Financial Assistance Refunds / Repayments

Delgado Community College will refund any credit balance remaining on a student’s account after current semester charges have been applied against available funds.  Students may (accept) authorize the Business & Finance Office to apply any credit balance that may result on a student’s account from application of Federal aid to be applied to future charges, by submitting a credit balance authorization form.  Students will not be given a refund for this amount, and the credit will be applied toward future charges including those, which may arise from next semester’s tuition and fees. Students may make a written request that this authorization be revoked at any time.

When a student completely withdraws from the College during an academic period for which he or she is the recipient of Title IV funds, the College is required to determine whether the return of Title IV funds must be made according to statutory and regulatory requirements. The rules that govern the return of Title IV Funds assume that a student earns his or her assistance based upon the period of time that the student remained enrolled. Delgado Community College is a non-attendance* taking institution for the purposes of Return of Title IV Funds regulations; therefore, each student is responsible for dropping classes or withdrawing from College if he/she is unable to complete the course(s). (*Exception: Any program that is required by an external agency to have attendance taken.)

During the first 60 percent of an enrollment period, a student “earns” Title IV funds in direct proportion to the length of time that he or she remains enrolled. The percentage of time during an academic period that a student remained enrolled is the percentage of disbursable assistance for that period that the student earned.

Assistance is disbursable if a student could have received it at that point of academic period when the student withdraws from the College. Total disbursable assistance includes that which was disbursed and that which could have been, but was not, disbursed as of the student’s date of withdrawal. A student who remains enrolled at the College beyond the 60 percent point of an academic period is presumed to have earned all assistance for that period. Unearned Title IV funds, other than Federal Work Study, must be returned.

Unearned assistance is the amount of disbursed Title IV funds that exceed the amount of Title IV funds earned under statutory and regulatory guidelines. The responsibility to repay unearned Title IV funds is shared by the College and the student in proportion to the Title IV funds each is assumed to possess. The College will notify, in writing, a student who is required to repay and return unearned Title IV funds before the end of the enrollment period.