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In accordance with Louisiana Board of Regents Academic Affairs Policy 2.21, Uniformed Service Mobilization, the College recognizes that many students serve our country in the reserve forces of the U.S. Armed Services and in the Louisiana National Guard, and that these students are subject to unforeseen mobilization/activation in response to local, regional, national, or international emergency situations. It is the policy of Louisiana public higher education to minimize the effects of this disruption as much as possible.
In order to qualify under the provisions of this policy, students must present to the Office of the Registrar a copy of military orders indicating their mobilization or activation. Students should contact their academic division office as soon as they are notified of the call up. The academic division office will inform them of the procedures to be followed. If, due to time constraints between the time of notification and the time of actual mobilization or activation, the students cannot present their orders as required, the parents, guardians, or spouse of the student may do so. In support of the student’s uniformed service, the academic division and the Office of the Registrar assist the student in ensuring the requirements of Louisiana Board of Regents Academic Affairs Policy 2.21, Uniformed Service Mobilization, the Higher Education Opportunity Act, and the Federal Student Aid Handbook, Volume 2, Chapter 3 are met.
In accordance with federal requirements under the Higher Education Opportunity Act and the Federal Student Aid Handbook, Volume 2, Chapter 3, any student who cannot attend school due to military service is entitled to be promptly readmitted to the College with the same academic status, which means:
- to the same program to which the student was last admitted or, if that exact program is no longer offered, the program that is most similar to that program, unless they choose a different program;
- at the same enrollment status, unless the student wants to enroll at a different enrollment status;
- with the same number of credit hours or clock hours previously completed, unless the student is readmitted to a different program to which the completed credit hours or clock hours are not transferable, and
- with the same academic standing (e.g., with the same satisfactory academic progress status) the student previously had.
Students (or an appropriate military officer) must provide advance notice of service to the College when possible. The student must also give oral or written notice of their intent to return to the school within three years after the completion of the period of service. A student who is hospitalized or convalescing due to an illness or injury incurred or aggravated during the performance of service must notify the school within two years after the end of the period needed for recovery from the illness or injury.
The College will make reasonable efforts at no additional cost to help returning service members rejoin and successfully complete their programs. Students returning from military service will not be charged more than the tuition and fees they would have been assessed at the time of their original enrollment, unless their veteran’s education benefits or other service member education benefits cover any increase. This right to readmission does not apply in cases of separation from service with a dishonorable or bad conduct.
Additional guidance on the readmission requirements for service members is available in the regulations set forth in the Higher Education Opportunity Act, and the Federal Student Aid Handbook, Volume 2, Chapter 3.
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