May 28, 2024  
2015 Spring Student Handbook 
    
2015 Spring Student Handbook [ARCHIVED PUBLICATION]

Dropping Courses or Withdrawing from the College


Sometimes, things happen that may prevent a student from completing a semester after classes start. It is our hope at Delgado Community College that you enjoy a full growth experience during the approaching school year. In light of the possibility that an emergency may prevent you from completing your intended studies, you need to be aware of the financial impact a withdrawal from Delgado can cause.

Search and register for courses at LoLA. Students must officially drop a course or withdraw from the College to receive a “W” or qualify for an adjustment in tuition and fees owed. Mere cessation of attendance does not constitute withdrawal and may result in the student receiving a lower or failing grade in a course and in having an outstanding financial obligation. Effective Spring 2015 Semester, Delgado Community College is a non-attendance* taking institution for the purposes of Return of Title IV Funds regulations; therefore, each student is responsible for dropping classes or withdrawing from College if he/she is unable to complete the course(s). (*Exception: Any program that is required by an external agency to have attendance taken.)

Students may request reinstatement into a dropped class through the Reinstatement Procedures as outlined in the current College Catalog.

The Title IV financial aid you could receive from the federal government–Pell, ACG, or SEOG Grants, Subsidized Stafford Loan, Unsubsidized Stafford Loan, or a Parent Plus Loan—is for your use while you are a student. If you received federal student aid from any of the above programs, and you withdraw from school, some of that money might have to be given back to the source by you or by Delgado Community College. Even if you don’t finish your course work, you’ll have to repay the loan funds you received, minus any student loan funds your school has returned to your lender. This process is referred to as the Return of Title IV.

Basically, the Return of Title IV Aid works like this: If you withdraw or stop attending classes before the 60 percent point of a semester, you will have to repay a portion of the aid you received, if it was not earned. Therefore, if you completely withdraw after 30 percent of the semester has passed, you will owe 70 percent of the original tuition charges back to the government immediately. This payment can be made to the Bursar’s Office within 45 days of notification from the financial aid office.

Here’s an example for the Spring Semester: Classes started on January 17 for the Spring Semester, and you were awarded the following financial aid: $2,865 Pell Grant and $1750 Stafford Loan. The total aid received is $4,615. If your tuition and fees were $1,500, the remaining $3,115 is money you received directly for other educational expenses. The chart below shows your payback would be due from Pell Grant funds based upon the withdrawal dates.

The following chart is an example for the Spring Semester:

Date of Withdrawal

% of Term Completed

Total Payback Due Estimated

February 11, 2015

22

$1,170

February 25, 2015

34

$990

March 04, 2015

40

$900

March 16, 2015

50

$750

March 28, 2015

60

$600

 

 

 

 

 

 

 

 

NOTE: Loans are repaid to lender according to the terms of the signed master promissory note.

The decision to withdraw from the College is often difficult; however, it is important you understand all your options before completely withdrawing. Therefore, you are encouraged to consult with your academic and financial aid advisors before making this decision. If the decision is made to withdraw from school please visit www.studentloans.gov and complete EXIT COUNSELING.

Before the 14th Day (before Census) Tuition Adjustment Information

A tuition adjustment is an adjustment in the amount of tuition and fees owed by a student to Delgado Community College.  This will take place if a student elects to withdraw before the official 14th class day.

Tuition Adjustment Schedule

Adjustments to tuition will be made according to the below schedule regardless of the date of your registration (or late registration). Students who register after the 100 percent tuition adjustment period ends and then drop a course or withdraw will receive tuition adjustment in accordance with the dates on which they dropped. 

SPRING 2015 SEMESTER - TUITION ADJUSTMENT SCHEDULE   

Through January 28

100%

January 29 - February 3

  50%

After February 3

None

If you paid out-of-pocket for classes and you are due money from dropping or withdrawing, a credit balance (negative balance) will appear within 24 - 48 hours. All refunds will begin processing after the official 14th class day.

Received Financial Aid?

  • If you withdraw from classes, all aid will be removed until attendance is verified. After attendance is verified, aid will be awarded based on the Federal Financial Assistance Refund / Repayment information below.
  • If you drop one or more classes, your financial aid will be recalculated. The reduced amount will be available to view at my.lctcs.edu.
  • You must be enrolled in and complete six or more credit hours to keep loan funds.

After the 14th Day (after Census) Tuition Adjustment Information

There are no tuition adjustments made after the 14th class day. Students will owe Delgado Community College the full amount of tuition and fees applied to the students’ accounts.

Received Financial Aid?

  • If you receive federal financial aid and are withdrawing from Delgado Community College, please see the Federal Financial Assistance Refund/Repayment information below.
  • You must be enrolled in and complete six or more credit hours to keep loan funds.

Federal Financial Assistance Refunds / Repayments

When a student completely withdraws from the College during an academic period for which he or she is the recipient of Title IV funds, the College is required to determine whether the return of Title IV funds must be made according to statutory and regulatory requirements. The rules that govern the return of Title IV Funds assume that a student earns his or her assistance based upon the period of time that the student remained enrolled. Effective Spring 2015 Semester, Delgado Community College is a non-attendance* taking institution for the purposes of Return of Title IV Funds regulations; therefore, each student is responsible for dropping classes or withdrawing from College if he/she is unable to complete the course(s). (*Exception: Any program that is required by an external agency to have attendance taken.)

During the first 60 percent of an enrollment period, a student “earns” Title IV funds in direct proportion to the length of time that he or she remains enrolled. The percentage of time during an academic period that a student remained enrolled is the percentage of disbursable assistance for that period that the student earned.

Assistance is disbursable if a student could have received it at that point of academic period when the student withdraws from the College. Total disbursable assistance includes that which was disbursed and that which could have been, but was not, disbursed as of the student’s date of withdrawal. A student who remains enrolled at the College beyond the 60 percent point of an academic period is presumed to have earned all assistance for that period. Unearned Title IV funds, other than Federal Work Study, must be returned.

Unearned assistance is the amount of disbursed Title IV funds that exceed the amount of Title IV funds earned under statutory and regulatory guidelines. The responsibility to repay unearned Title IV funds is shared by the College and the student in proportion to the Title IV funds each is assumed to possess. The College will notify, in writing, a student who is required to repay and return unearned Title IV funds before the end of the enrollment period.